A: Payments for registration and trading post fees are refundable up until May 3. On or after May 3, there are no refunds. If a registrant does not attend Conclave, his or her packet (and trading post order, if applicable) will be provided to his or her lodge leadership for distribution. Unpaid registrants have until May 3 to request a cancellation of their registration. If a cancellation request is not received, the registrant’s council may be billed for his or her outstanding fee(s).
A: Participants will be housed in tents at Camp Mountaineer. Cots and mattresses are not provided.
A: YES! Everyone, that’s EVERYONE MUST turn in a BSA medical form when they check-in. Please note: Medical forms will NOT be returned to Arrowmen, so please only submit copies that do not need to be returned. We respect everyone’s privacy like our own, rest assured, your medical form will be shredded. You can download a medical form here if you don’t already have a valid copy.
A: Only Section & Service Lodge staff will be permitted on camp prior to 12:00 pm on Friday. Note: if you plan on arriving earlier than 5:00 pm, please note that only a limited number of camp activities will be available, not conclave program. Please respond to the Conclave Management Team when the arrival questionnaire is distributed, if you plan on arriving before 5:00 pm. Check-in will begin at 5:00 pm.
A: Well, it depends on when you register and pay. For details, see the registration section of this website.
Yes, however, we strongly recommend you register beforehand for a better conclave experience. Walk-in registration at conclave will cost the late fee of $50.
A: The Section Chief, Josh Squirrell, through his leadership staff of Lodge Chiefs, Conclave Vice Chiefs, and others, plan and develop the Conclave program with the guidance and direction of the Section Adviser and other appointed adults. A group of dedicated Arrowmen from Menawngihella Lodge will serve as Service Lodge staff ensuring that food, facilities and logistical requirement are met.
A: We offer two options to pay for Conclave: sending a check/money order and paying with a credit card. Remember, your fee is determined by when you register AND pay.
A: You will be able to return to your registration to pay later. Checks can be made payable to “Buckeye Council” and mailed to OA Section C-4 Conclave, Buckeye Council, 2301 13th St. NW, Canton OH 44708 by May 3rd. If your check is not postmarked by that date, you will be dropped from registration and will have to pay the late fee (total $50 per person) to attend.
Absolutely! We will work to address all special needs that are noted during registration. Please make sure that you explain your specific need(s) in the appropriate field.
A: The following personal information is required at registration: first name, last name, gender, date of birth, email address, lodge, OA level, address, and an emergency contact, their relationship to you, and their phone number. We will also ask you to indicate if you have mobility restrictions or special medical/dietary needs, which you may optionally answer to help us better service your needs, if any. Finally, we will ask your plans for training.
A: It’s an award for those Arrowmen who actively participated in the program and events hosted and planned by Section C-4 over the course of the year. If you’ve been working on earning the award this year, bring your completed form to check-in. There is one form, which can be found here.
A: What you bring is up to you, but here are some suggestions:
- A copy of your medical form (will not be returned – you may want to make a photocopy)
- Appropriate sleeping gear
- Complete Boy Scout Field Uniform (Class A)
- Personal gear & toiletries
- Clothing suited for the weather
- Items to donate & money for the Silent Auctions
- Spending money for the 24-hour Trading Post
- Comfortable walking shoes
Important: no alcohol, drugs, weapons, firearms, or fireworks are permitted.
A: YES. Depending on what activities you want to enjoy at Camp Mountaineer, there may be some additional items, see the list below:
- Waterfront Activities – Make sure to bring swim attire! Waterfront requires a swim test prior to enjoying activities such as swimming, canoeing, kayaking, etc. There will be time on site to take your swimmers test however we will accept a written letter from a lifeguard or camp stating you are of “swimmer” level as long as you took the test within 365 days of conclave.
- Climbing – Make sure to bring long sleeve shirt and jean pants.
Shooting Sports – No external firearms are permitted. Eye and ear protection will be provided but if you have your own eye and ear protection, feel free to bring them.